Seamless Events from Start to Finish

The complex demands of a one-day or multi-day event are met by the efficiencies of the specialized IAMI staff. Count on seamless events from start to finish for your annual meetings and conventions, seminars, workshops, golf outings, social events, professional development events, and Board and committee meetings. When it comes to total event management, no detail is too small to anticipate. We can even integrate sponsorship activities or field demonstrations to enhance your exhibition or trade show. Producing a smooth-running exhibition is the goal, and IAMI’s experience is the key factor to success. Specific services include:

  1. Identifying suitable locations and site facilities for presenting a high-quality event to participants

  2. Negotiating facility contracts to provide suitable accommodations and meeting facilities for participants and program activities and ensuring the most cost-effective options are available for participants

  3. Coordinating with volunteers to assist with arrangements for events and activities

  4. Coordinating with facility personnel so client needs are met

  5. Developing a marketing plan to assure quality of meeting and attendance

  6. Coordinating meeting schedule with venue including room set-up, food and beverage counts, breaks, and registration area

  7. Providing staff and services at on-site registration desk

  8. Developing all event materials including meeting packets, conference programs, badges, and tickets.

  9. Managing online event registration and providing regular reports to committee leadership

  10. Receiving, tracking, and recording all event income and expense.

  11. Providing an event summary report

  12. Creating, distributing, and collecting evaluations of each event.

  13. Raising funds through sponsorships, booth space, raffle sales, auctions, etc.

  14. Monitoring and managing all event costs and arrangements to ensure cost effectiveness and achievement of revenue goals